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Administrative Assistant

Position Details

Position Information

Position Title Administrative Assistant
Department/Unit Health & Human Performance
Research Project The Wabanaki-Labrador Indigenous Health Research Network
Location Halifax, Nova Scotia, Canada
Posting Number GP34-23
Employee Group None
Position Type Temporary
Duration of Contract (if applicable) 6 months, with possibility of extension
Employment Type Part Time
Full-time Equivalency (FTE) 0.5
Salary $32,760 - $40,040 per annum, pro-rated based on 50% FTE and duration of contract to $8,190 - $10,010 (17.5 hours per week)
About the Organization
The Wabanaki-Labrador Indigenous Health Research Network (WLN) is guided by the principles of co-learning, co-mentorship, and relational ethics. The WLN seeks to transform Indigenous health research, by supporting and promoting community-driven research to produce meaningful, ethical, and respectful research from Indigenous peoples throughout the region see benefit. It is based out of Dalhousie University in K’jipuktuk, Mi’kma’ki (Halifax, NS).
Job Summary
Reporting to the Principal Investigator, the Administrative Assistant will be responsible for front of office reception, booking meeting and interview rooms, light office duties and providing support for grant applications and research projects.
Key Responsibilities
  • Perform front of office reception including, but not limited to, answering the phone and email, computer set up, greeting in-person visitors. booking meeting spaces, scheduling in-house and external meetings and gatherings, office organization, and contribute to creating a welcoming space for Indigenous students.
  • Compile and organize relevant information and documentation related to grant preparation and project activities.
  • Contribute to the creation of culturally safe and culturally appropriate spaces and activities that support Indigenous health research.
  • Assist with organizing meetings and taking notes/distributing meeting minutes, as required.
  • Liaise with the research team, institutional partners, and community partners for the primary purpose of collecting grant applicant information including personal CVs, letters of support, and other supporting documents.
  • Contribute to the overall activities of the team, as required and perform other related duties, as required.
The successful applicant will be eligible for hybrid work (combination of in-person work on campus and remote work) as agreed by all parties based on operational requirements and university guidelines.

Dalhousie’s vaccine mandate has been suspended at this time, and employees no longer need to provide proof of full vaccination. However, health and safety risks to our community will continue to be monitored and a vaccine mandate may be reinstated if necessary.
Required Qualifications
  • Certificate or diploma in office administrative or related field with a minimum of two (2) years experience working within an academic institution.
  • Lived experience and/or in-depth knowledge related to working in Indigenous communities in Atlantic Canada.
  • Possess strong interpersonal skills and attention to detail.
  • Excellent organizational skills with the ability to manage and prioritize multiple projects.
  • Excellent verbal and written communication skills with the ability to write for, and work with diverse audiences.
    Strong time management skills with the ability to meet deadlines.
  • Ability to take initiative, act resourcefully, and think creatively.
  • Commitment to diplomacy and a high level of integrity.
  • Ability to work independently as well as collaboratively within a diverse team.
  • Undergraduate degree in social sciences or in a health-related field.
  • Experience with communication systems, including email, listservs.
  • Experience with MS 365 and its suite of programs.
Additional Information
Application Consideration
We thank all applicants for their interest, however, only candidates selected for an interview will be contacted.
Diversity Statement
Dalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The university encourages applications from Indigenous persons (especially Mi’kmaq), persons of Black/African descent (especially African Nova Scotians), and members of other racialized groups, persons with disabilities, women, persons identifying as members of 2SLGBTQ+ communities, and all candidates who would contribute to the diversity of our community. For more information, please visit
Posting Detail Information

Number of Vacancies 1
Open Date 05/18/2023
Close Date 06/12/2023
Open Until Filled No
Special Instructions to Applicant
Quick Link for Direct Access to Posting

Documents Needed to Apply

Required Documents
  1. Résumé / Curriculum Vitae (CV)
Optional Documents
  1. Cover Letter