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Admissions Coordinator

Position Details

Position Information

Position Title Admissions Coordinator
Department/Unit Faculty of Medicine - General
Location Halifax, Nova Scotia, Canada
Posting Number S035-24
Employee Group NSGEU Local 77
Position Type Regular, On-Going
Duration of Contract (if applicable)
Employment Type Full Time
Full-time Equivalency (FTE) 1.0
Salary $25.26 - $31.97 per hour ($42,687 - $54,033 per annum, 32.5 hours per week)
Classification C5
Provisional Statement
This is a provisional classification. Formal classification procedures will be initiated by the Job Design Unit in approximately six months.
About Dalhousie University
Dalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our almost 21,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018.
Job Summary
The Master of Physician Assistant Studies (MPAS) program provides students with comprehensive training in various areas such as clinical medicine, patient assessment, diagnosis, treatment planning, pharmacology, and surgical procedures. Reporting to the Manager, MPAS program, the Admissions Coordinator is responsible for the day-to-day support and coordination of the admissions process including application review, establishment of relevant deadlines, transcript and course prerequisite assessment, determination of applicant eligibility, preparation for interview cycle and communication with applicants throughout the process.
Key Responsibilities
  • Greet all visitors to the MPAS office, screen visitors without appointments, use discretion and judgment to answer basic MPAS questions, redirect inquiries to Coordinators as appropriate.
  • Monitor and manage the primary general/admissions MPAS email account and answer inquiries on the program, admissions, and/or delegate as necessary.
  • Determine applicant eligibility (GPA, CASPer, prerequisites, residency requirement, reference letters, etc.); verify information entries, record file decisions in Medix program and Banner 2nd Entry Admission accurately and in a timely manner.
  • Coordinate admissions interviews including logistics, interview questions and scoring rubrics, recruitment and training of interviewers, communication with applicants, and all other details for preparation and execution of interviews.
  • Prepare and submit recommendation of admissions packages to the Faculty of Graduate Studies.
  • Collaborate with MPAS Assistant Dean and subcommittee chairs to prepare agendas and minutes for program committees. Organize meeting logistics including calendar invites, Teams links and rooms bookings (if necessary) and distribute relevant materials documentation to committee members.
Note
The successful applicant will be eligible for hybrid work (combination of in-person work on campus and remote work) as agreed by all parties based on operational requirements and university guidelines.
Required Qualifications
  • Business/Office Administration program with approximately five years’ related experience (or equivalent combination of training and experience).
  • Proficiency in MS Office applications (Outlook, Word, Excel) and database systems.
  • Excellent communication skills and ability to organize workload required, as well as the ability to work independently and multi-task in a deadline driven, team environment.
  • Ability to handle sensitive and confidential student issues with considerable tact.
Assets
  • Experience in a health professional education environment.
  • Knowledge of Brightspace, One45, and SharePoint.
  • Knowledge of medical education programs and/or academic health care environment would be beneficial.
Job Competencies
The successful candidate is expected to demonstrate proficiency in Dalhousie’s core competencies (https://www.dal.ca/dept/leaders.html), in particular:

- Respect & Inclusion
- Adaptability
- Knowledge & Thinking Skills
- Communication
- Service
Additional Information
Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program.
Application Consideration
Bargaining unit employees (NSGEU local 77) are given priority consideration and will be notified on the status of their application following assessment. All other applications will be considered when there is no qualified candidate from the bargaining unit.

We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or Human Resources.
Diversity Statement
Dalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The university encourages applications from Indigenous persons (especially Mi’kmaq), persons of Black/African descent (especially African Nova Scotians), and members of other racialized groups, persons with disabilities, women, persons identifying as members of 2SLGBTQIA+ communities, and all candidates who would contribute to the diversity of our community. For more information, please visit www.dal.ca/hiringfordiversity.
Posting Detail Information

Number of Vacancies 1
Open Date 02/07/2024
Close Date 02/21/2024
Open Until Filled No
Special Instructions to Applicant
Quick Link for Direct Access to Posting

Supplemental Questions

Required fields are indicated with an asterisk (*).

Documents Needed to Apply

Required Documents
  1. Résumé / Curriculum Vitae (CV)
Optional Documents
  1. Cover Letter