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Administrative Coordinator, Academic Programs

Position Details

Position Information

Position Title Administrative Coordinator, Academic Programs
Department/Unit Schulich School of Law - General
Location Halifax, Nova Scotia, Canada
Posting Number S107-24
Employee Group NSGEU Local 77
Position Type Regular, On-Going
Duration of Contract (if applicable)
Employment Type Full Time
Full-time Equivalency (FTE) 1.0
Salary $25.26 - $31.97 per hour ($45,970- $58,189 per annum, 35 hours per week)
Classification C5
Provisional Statement
This is a provisional classification. Formal regular review classification procedures may be initiated at any time by the incumbent or supervisor after the incumbent has worked a minimum of six months in the role.
About Dalhousie University
Dalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our almost 21,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018.
Job Summary
As the first university-based common law school in the nation, the Schulich School of Law offers a unique and enlightened approach to legal education. A diverse curriculum, leading specializations, and internationally recognized faculty provide exceptional opportunities in all facets of legal education. Reporting to the Program Manager, the Administrative Coordinator is responsible for coordinating, implementing, and monitoring administrative processes and logistics related to the Juris Doctor (J.D.) grade records, appeals processes, Academic Timetable, examination procedures, non-traditional academic program offerings, academic prizes, and Studies Committee deliberations.
Key Responsibilities
  • Create and maintain tracking tools to ensure accurate and timely grades submission, entry, processing, and communications; analyze grade distributions, calculate weighted average GPAs, and communicate proactively with faculty and staff (Law school and Registrar’s Office) as needed.
  • Provide administrative support on all academic policy and procedure matters, including communication, implementation, review, student appeals, and Studies Committee matters, deliberations, and meetings.
  • Assist with the development of the J.D. timetable, taking into consideration multiple factors and scheduling requirements, and ensure accurate and effective communication and administration throughout the year.
  • Coordinate administrative and logistical matters related to examinations, including syllabus review, scheduling, exam codes, room bookings, invigilation, student communications, and liaising with faculty and instructional technical support.
  • Coordinate administrative processes for non-traditional academic programming, including the Smith Shield Moot, Judge’s Clerkships programs, Public Law placements, and Directed Research Paper courses.
  • Administrative support for the Office of the Associate Dean Academic, including academic awards, records management, coordinating the Student Learning Experience Questionnaire process, and supporting other members of the team, as required.
Note
The successful applicant will be eligible for hybrid work (combination of in-person work on campus and remote work) as agreed by all parties based on operational requirements and university guidelines.
Required Qualifications
  • Business/Office Administration Diploma with three to five years’ related work experience in a student services setting (or equivalent combination of training and experience).
  • Proficiency in Microsoft Office, including advanced knowledge of Excel, is required as well as the ability to learn new software programs (i.e. Law Marks, Banner, UniHub), and effectively trouble-shoot.
  • Excellent written and oral communications skills.
  • Excellent organizational skills, ability to multi-task and maintain a high degree of accuracy.
  • Candidate must demonstrate strong initiative, superior interpersonal skills and the ability to maintain composure in challenging situations.
Assets
Job Competencies
The successful candidate is expected to demonstrate proficiency in Dalhousie’s core competencies (https://www.dal.ca/dept/leaders.html), in particular:

- Respect & Inclusion
- Adaptability
- Knowledge & Thinking Skills
- Communication
- Service
Additional Information
Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program.
Application Consideration
Bargaining unit employees (NSGEU local 77) are given priority consideration and will be notified on the status of their application following assessment. All other applications will be considered when there is no qualified candidate from the bargaining unit.

We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or Human Resources.
Diversity Statement
Dalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The university encourages applications from Indigenous persons (especially Mi’kmaq), persons of Black/African descent (especially African Nova Scotians), and members of other racialized groups, persons with disabilities, women, persons identifying as members of 2SLGBTQIA+ communities, and all candidates who would contribute to the diversity of our community. For more information, please visit www.dal.ca/hiringfordiversity.
Posting Detail Information

Number of Vacancies 1
Open Date 04/10/2024
Close Date 05/01/2024
Open Until Filled No
Special Instructions to Applicant
Quick Link for Direct Access to Posting https://dal.peopleadmin.ca/postings/16161

Supplemental Questions

Required fields are indicated with an asterisk (*).

Documents Needed to Apply

Required Documents
  1. Résumé / Curriculum Vitae (CV)
Optional Documents
  1. Cover Letter