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Position Details

Position Information

Position Title Administrator
Department/Unit Carleton Animal Care Facility
Location Halifax, Nova Scotia, Canada
Posting Number S208-24
Employee Group DPMG
Position Type Regular, On-Going
Duration of Contract (if applicable)
Employment Type Full Time
Full-time Equivalency (FTE) 1.0 FTE
Salary $59,555 - $79,673 per annum
Classification ADM-05
Provisional Statement
About Dalhousie University
Dalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our almost 21,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018.
Job Summary
The Division of Animal Care (DAC) provides professional services and oversight for the Faculty of Medicine’s Animal Care facilities. Reporting to the Director, DAC, the Administrator will carry out the day-to-day administration of the division in a variety of areas including finances, human resources, data, and policies and procedure development and implementation.
Key Responsibilities
  • Manage the financial resources of the division. Draft budgets; make recommendations regarding resource allocation; monitor operating and special accounts including identifying, analyzing and investigating budget variances.
  • Administer all cost recovery components of the division budget including a high volume of monthly billing and charge transactions. Calculate and price all orders. Resolve and reconcile discrepancies. Prepare cost estimates for users. Train staff on division databases used for cost recovery activities.
  • Manage human resources activities on behalf of the division. Directly supervise the division’s administrative staff.
  • Assess, grant and cancel the appropriate level of access to the division’s secure physical spaces. Oversee all administrative duties associated with the division’s access security system.
  • Serve as a resource to the director, managers and staff of the division regarding policies and procedures. This includes reviewing division administrative policies and procedures and making recommendations regarding updates and adjustments such as for user rates and fees.
Due to operational requirements, the successful applicant is required to work in-person on campus.

Required Qualifications
  • Undergraduate degree in business or other relevant field plus approximately five years’ relevant experience (or equivalent combination of training and experience).
  • Strong financial and personnel management skills and experience.
  • Effective interpersonal and communication (verbal and written) skills.
  • High level of computer proficiency, particularly with database management.
  • Strong ability to problem solve and anticipate issues with excellent analytical and organizational skills.
  • Experience in a university and/or animal research facility.
Job Competencies
The successful candidate is expected to demonstrate proficiency in Dalhousie’s core and leadership competencies (, in particular:

- Integrity
- Respect & Inclusion
- Adaptability
- Knowledge & Thinking Skills
- Communication
Additional Information
Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program.
Application Consideration
Applications from current university employees and external candidates are assessed concurrently. Current university employees will be given special consideration.

We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or Human Resources.
Diversity Statement
Dalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The university encourages applications from Indigenous Peoples of Turtle Island (especially Mi’kmaq), persons of Black/African descent (especially African Nova Scotians), and members of other racialized groups, persons with disabilities, women, persons identifying as members of 2SLGBTQIA+ communities, and all candidates who would contribute to the diversity of our community. In accordance with our Employment Equity Policy, preference will be given in hiring processes to candidates who self-identify as members of one or more of the equity-deserving groups listed above. For more information, including details related to our Employment Equity Policy and Plan and definitions of equity-deserving groups please visit
Posting Detail Information

Number of Vacancies One (1)
Open Date 07/04/2024
Close Date 07/18/2024
Open Until Filled No
Special Instructions to Applicant
Quick Link for Direct Access to Posting

Supplemental Questions

Required fields are indicated with an asterisk (*).

Documents Needed to Apply

Required Documents
  1. Résumé / Curriculum Vitae (CV)
Optional Documents
  1. Cover Letter