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Coordinator, Human Donation Program

Position Details

Position Information

Position Title Coordinator, Human Donation Program
Department/Unit Medical Neuroscience
Location Halifax, Nova Scotia, Canada
Posting Number S213-24
Employee Group NSGEU Local 77
Position Type Regular, On-Going
Duration of Contract (if applicable)
Employment Type Full Time
Full-time Equivalency (FTE) 1.0 FTE
Salary $28.14 - $35.62 per hour ($51,213 - $64,836 per annum, 35 hours per week)
Classification C7
Provisional Statement
About Dalhousie University
Dalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our almost 21,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018.
Job Summary
The mission of the Department of Medical Neuroscience is to foster research and training in neuroscience that advances the understanding and treatment of diseases of the nervous system. Reporting to the Manager, Human Donation Program, the Coordinator will work independently to provide coordination and administrative support for the daily activities of the Human Donation Program for the Maritime Provinces (NS, PEI and NB) on behalf of the Department of Medical Neuroscience.
Key Responsibilities
  • Advise and instruct potential donors, families and health care providers on the process and procedures for donating human remains to the program. Coordinate acceptances, refusals, brain/body requests.
  • Compose letters of acceptance and refusal on behalf of the Inspector of Anatomy, provide acknowledgement by email and telephone, and respond to in-person queries. Coordinate mail outs to all hospitals, long term care facilities, special care facilities and funeral homes.
  • Communicate with institutions to gather sensitive information for new donors not in the Human Donation program stream and arrange for disposition with families and funeral homes. Prepare and cancel bonds for accepted remains. Support the Inspector of Anatomy with issuing death statements.
  • Receive and acknowledge intention to donate forms, compile and analyze monthly and yearly summaries of statistics pertaining to the program. Collect and maintain all information to preserve the historical documentation.
  • Coordinate with other members of the Human Donation team to help organize the annual memorial and interment service. Support staff in Halifax and Dalhousie Medicine New Brunswick personnel with coordinating the annual memorial service in NB.
  • Liaise with health professionals, care providers, clergy, funeral homes, University personnel, legal counsel, provincial Departments of Health, Office of the Public Trustee and lawyers from the Maritime Provinces to ensure smooth and efficient delivery of the program.
Due to operational requirements, the successful applicant is required to work in-person on campus.
Required Qualifications
  • Diploma in Funeral and Allied Health Services from NSCC or valid license as Embalmer/Funeral Director to practice within Nova Scotia plus approximately three (3) years’ experience in a funeral home or death care facility (or equivalent combination of training and experience).
  • Demonstrated solid understanding of the acts that regulate the handling of Human Remains in the provinces of Nova Scotia, New Brunswick and Prince Edward Island.
  • Proven strong communication (verbal and written) and interpersonal skills.
  • Demonstrated ability to work independently in a highly sensitive and confidential field with proven tact and empathy.
  • Demonstrated attention to detail, accuracy and organizational skills.
Job Competencies
The successful candidate is expected to demonstrate proficiency in Dalhousie’s core competencies (, in particular:

- Self-Awareness & Professionalism
- Respect & Inclusion
- Knowledge & Thinking Skills
- Communication
- Service
Additional Information
Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program.
Application Consideration
Bargaining unit employees (NSGEU local 77) are given priority consideration and will be notified on the status of their application following assessment. All other applications will be considered when there is no qualified candidate from the bargaining unit.

We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or Human Resources.
Diversity Statement
Dalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The university encourages applications from Indigenous Peoples of Turtle Island (especially Mi’kmaq), persons of Black/African descent (especially African Nova Scotians), and members of other racialized groups, persons with disabilities, women, persons identifying as members of 2SLGBTQIA+ communities, and all candidates who would contribute to the diversity of our community. In accordance with our Employment Equity Policy, preference will be given in hiring processes to candidates who self-identify as members of one or more of the equity-deserving groups listed above. For more information, including details related to our Employment Equity Policy and Plan and definitions of equity-deserving groups please visit
Posting Detail Information

Number of Vacancies One (1)
Open Date 07/04/2024
Close Date 07/25/2024
Open Until Filled No
Special Instructions to Applicant
Quick Link for Direct Access to Posting

Supplemental Questions

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Documents Needed to Apply

Required Documents
  1. Résumé / Curriculum Vitae (CV)
Optional Documents
  1. Cover Letter