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Payroll Assistant

Position Details

Position Information

Position Title Payroll Assistant
Department/Unit Financial Services
Location Halifax, Nova Scotia, Canada
Posting Number S232-24
Employee Group NSGEU Local 77
Position Type Regular, On-Going
Duration of Contract (if applicable)
Employment Type Full Time
Full-time Equivalency (FTE) 1
Salary $27.37 - $34.66 ($49,813 - $62,081 per annum, 35 hours per week)
Classification C6
Provisional Statement
About Dalhousie University
Dalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our almost 21,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018.
Job Summary
Dalhousie Financial Services strives to provide the highest quality financial services and information to ensure the effective stewardship of University assets to the benefit of students and scholarly activities. Reporting to the Senior Payroll Analyst, the Payroll Assistant will perform a variety of specialized clerical duties utilizing an in-depth knowledge of University policies and procedures, labour standards, Service Canada and Canada Revenue Agency regulations, Collective Agreements, etc.
Key Responsibilities
  • Reviews information received on payroll forms for accuracy including: correct salaries, hourly rates, earning types, vacation allowance, contract end dates, account numbers, banking information, adhering to collective agreements and employee handbook provisions.
  • Responds to a broad range of inquiries and requests from employees, former employees, auditors, banks, government departments regarding payroll-related matters.
  • Calculates pay adjustments for all employees including salary increases, retroactive pay, pension and benefit additions/deletions; input data.
  • Calculates miscellaneous deductions. Prepares and processes remittances and associated reports.
  • Monitors, makes corrections and/or changes during the payroll run which is a complex procedure involving many steps.
  • Assists with the production and distribution of T4 and T4A slips for all employees, ensuring awareness of Revenue Canada T4/T4A and non-resident T4 policy changes.
The successful applicant will be eligible for hybrid work (combination of in-person work on campus and remote work) as agreed by all parties based on operational requirements and university guidelines.

Required Qualifications
  • Business/office administrative program with approximately five years’ experience in an HR/Payroll function (or equivalent combination of training and experience).
  • Completion (or willingness to complete) Canadian Payroll Association Payroll Compliance Practitioner (PCP) certification.
  • Experience with integrated administrative systems (e.g., PeopleSoft,SAP).
  • Excellent communication, organizational skills and the ability to multi-task in order to meet stringent deadlines.
  • Must be proficient in Microsoft Suite of products.
  • Knowledge of Banner system.

Job Competencies
The successful candidate is expected to demonstrate proficiency in Dalhousie’s core competencies (, in particular:
- Respect & Inclusion
- Adaptability
- Knowledge & Thinking Skills
- Communication
- Service
Additional Information
Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program.
Application Consideration
Bargaining unit employees (NSGEU local 77) are given priority consideration and will be notified on the status of their application following assessment. All other applications will be considered when there is no qualified candidate from the bargaining unit.

We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or Human Resources.
Diversity Statement
Dalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The university encourages applications from Indigenous Peoples of Turtle Island (especially Mi’kmaq), persons of Black/African descent (especially African Nova Scotians), and members of other racialized groups, persons with disabilities, women, persons identifying as members of 2SLGBTQIA+ communities, and all candidates who would contribute to the diversity of our community. In accordance with our Employment Equity Policy, preference will be given in hiring processes to candidates who self-identify as members of one or more of the equity-deserving groups listed above. For more information, including details related to our Employment Equity Policy and Plan and definitions of equity-deserving groups please visit
Posting Detail Information

Number of Vacancies 1
Open Date 07/09/2024
Close Date 07/16/2024
Open Until Filled No
Special Instructions to Applicant
Quick Link for Direct Access to Posting

Supplemental Questions

Required fields are indicated with an asterisk (*).

Documents Needed to Apply

Required Documents
  1. Résumé / Curriculum Vitae (CV)
Optional Documents
  1. Cover Letter