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Administrative Assistant, Indigenous Blacks & Mi'kmaq Initiative (Designated Posting)

Position Details

Position Information

Position Title Administrative Assistant, Indigenous Blacks & Mi'kmaq Initiative (Designated Posting)
Department/Unit Schulich School of Law - General
Location Halifax, Nova Scotia, Canada
Posting Number S234-24
Employee Group NSGEU Local 77
Position Type Regular, On-Going
Duration of Contract (if applicable)
Employment Type Part Time
Full-time Equivalency (FTE) 0.5
Salary $25.89 - $32.77 per hour ($43,754- $55,384 per annum, 32.5 hours per week). Pro-rated to $21,877 - $27,692 (16.25 hours per week).
Classification C5
Provisional Statement
This is a provisional classification. Formal regular review classification procedures may be initiated at any time by the incumbent or supervisor after the incumbent has worked a minimum of six months in the role.
About Dalhousie University
Dalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our almost 21,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018.
Job Summary
As the first university-based common law school in the nation, the Schulich School of Law offers a unique and enlightened approach to legal education. Diverse curriculum, leading specializations, and internationally recognized faculty provide exceptional opportunities in all facets of legal education. Reporting to the Indigenous Blacks & Mi’kmaq (IB&M) Program Manager, the Administrative Assistant will provide administrative secretarial support services for the Director and Program Manager of the Indigenous Blacks & Mi’kmaq Initiative.
Key Responsibilities
  • Provide administrative support to the Program Manager and the Director. Schedule meetings and appointments. Format, edit and prepare a range of documentation. Serve as unit information liaison with internal and external stakeholders. Prepare and maintain a range of electronic and hard copy files.
  • Coordinate committee meetings and IB&M Initiative events including scheduling, logistics, preparing and distributing materials and agendas, recording and preparing minutes, booking rooms/venues, ordering catering, and post-event follow up as required.
  • Monitor all financial aspects of the IB&M Initiative. Set up, maintain and monitor financial records. Process financial documents, process travel and reimbursement claims. Reconcile monthly financial statements and follow-up on discrepancies. Compile financial reports and prepare budget projections. Complete routine grant applications.
  • Clerically coordinate the four-week Pre-Law course. Serve as first point of contact regarding inquiries and requests for information. Prepare class schedules and book classrooms. Order course supplies. Liaise with instructors as required.
  • Administer recruitment and payroll processes for Peer Education Support student positions. Post advertisements, receive and screen applications. Schedule training sessions. Prepare new hire payroll documentation. Monitor student progress. Complete monthly payment documentation.
Note
Dalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. In keeping with Dalhousie’s Employment Equity Plan and the nature of this position, the position is designated to candidates who self-identify as Indigenous Peoples of Turtle Island (especially Mi’kmaq) and/ or persons of Black/African descent (especially African Nova Scotians). Please note that to be eligible for this position, you must self-identify as belonging to one or both equity-deserving groups mentioned above. For more information, including details related to our Employment Equity Policy and Plan and definitions of equity-deserving groups please visit www.dal.ca/hiringfordiversity 

Due to operational requirements, the successful applicant is required to work in-person on campus.
Required Qualifications
  • Business/Office Administration Diploma plus approximately three to five years’ relevant experience (or equivalent combination of training and experience).
  • Experience in bookkeeping.
  • Demonstrated attention to detail and organizational skills with the ability to multi-task.
  • Strong communication (verbal and written) and interpersonal skills.
  • Proficiency with MS Office suite and the demonstrated ability to learn new programs.

Assets
Job Competencies
The successful candidate is expected to demonstrate proficiency in Dalhousie’s core competencies (https://www.dal.ca/dept/leaders.html), in particular:

- Respect & Inclusion
- Adaptability
- Knowledge & Thinking Skills
- Communication
- Service
Additional Information
Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program.
Application Consideration
Bargaining unit employees (NSGEU local 77) are given priority consideration and will be notified on the status of their application following assessment. All other applications will be considered when there is no qualified candidate from the bargaining unit.

We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or Human Resources.
Diversity Statement
Dalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. In keeping with Dalhousie’s Employment Equity Plan and the nature of this position, the position is designated to candidates who self-identify as Indigenous Peoples of Turtle Island (especially Mi’kmaq) and/ or persons of Black/African descent (especially African Nova Scotians). Please note that to be eligible for this position, you must self-identify as belonging to one or both equity-deserving groups mentioned above. For more information, including details related to our Employment Equity Policy and Plan and definitions of equity-deserving groups please visit www.dal.ca/hiringfordiversity
Posting Detail Information

Number of Vacancies 1
Open Date 07/10/2024
Close Date 08/08/2024
Open Until Filled No
Special Instructions to Applicant
Quick Link for Direct Access to Posting

Supplemental Questions

Required fields are indicated with an asterisk (*).

Documents Needed to Apply

Required Documents
  1. Résumé / Curriculum Vitae (CV)
Optional Documents
  1. Cover Letter